Outgoing Secretary
  1. To email LAVic from Centre email address – the new Secretaries name / contact number / personal email.
    (This enables us to contact your new Centre Secretary directly to advise them on the updated password for your Centre email)
    * By notifying us as soon as possible assists in securing your Centre Mailbox & member database.
  2. Update new Centre Secretary details on Consumer Affairs Victoria  (within 14 days of your AGM).
  3. To Submit an annual return by logging into myCAV (login details / reminder passwords should be aligned to your Centre email.
  4. If there has been a change to your Constitution / Model rules you will be required to lodge these with Consumer Affairs Vic within 28 days.
  5. Update Centre contact details across Centre website/Facebook/Team App etc.
  6. Provide handover to new Secretary, outlining position requirements
  7. Have completed and had signed the Financial Compliance and Wellbeing declaration as part of the requirements for the AGM
New Secretary
  1. Provide contact number and email to outgoing Secretary (if not already) – to enable item 1 – from outgoing Secretary
  2. Verify access to Centre mailbox once access details have been sent by Kim John (LAVic)
  3. Check and confirm the current profiles in SportsTG / Results HQ to ensure no outgoing committee members still have access (this can be done by communicating with Kim John (LAVic)
  4. Review the history of mail sent to the Centre mailbox to flag important dates
  5. Check to make sure all contact details are correct on Centre website, social media channels, LAVic contacts etc….
  6. Make contact with your local council / counterparty whom you hire your venue from so they have you as a primary contact
  7. Make contact with your Region, introducing yourself and check on the requirements of Centres within their Region (ie – Minutes to be sent to them after committee meetings, AGM’s etc)

Need further assistance? Contact:

Taylah Perry

(03) 8646 4521

taylah.perry@lavic.com.au

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